• Wanzek
  • $50,380.00 -90,650.00/year*
  • Napoleon , ND
  • Administrative/Clerical
  • Full-Time
  • 3547 64th St SE


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Document Control Specialist-27775

POSITION SUMMARY:
Responsible for helping establish and supporting quality document management systems processes, collecting and analyzing data to provide support to the company Quality Management System. Creates, formats, edits, organizes, and monitors all company-controlled documentation across all business units. Works to ensure that all company required policies, plans, manuals, operating procedures, work instructions, and any other support documentation is maintained and aligned with company standards as well as ISO guidelines.

ESSENTIAL FUNCTIONS:
Establish and maintain a quality management system compliant with regulatory, quality, company, and customer (both internal and external) requirements.
Responsible for the creation and management of all document control projects and planning. Provides guidance and advice on methods, procedures, standardization and requirements.
Responsible for document change control.
Collaborate with cross-functional departments to ensure timely implementation of change requests and change control request orders.
Regulates the change process, so that only approved and qualified/verified changes are incorporated into released product documentation.
Support audits (internal and external) to verify that quality and regulatory requirements have been met.
Review, recommend, and revise organizational business policies to achieve compliance with records information management policies, goals, and objectives.
Assists in other duties as needed and directed.
Regularly performs data entry, formatting as required by Quality management
Manages document storage and records retention programs, and is intimately familiar with record retention guidelines, with the ability to monitor on a regular basis to ensure proper disposition of physical and digital records
Ability to be proactive about classification of documentation, orderly preservation, and continuous improvement
Create, follow through with, and take responsibility for multiple action plans with limited support
Identify and report documentation gaps identified as required by policy at various levels
Ability to define problems, collect data, establish facts, and draw valid conclusions
Ability to effectively present information to top management

Qualifications

EDUCATION AND WORK EXPERIENCE REQUIREMENTS:
Associates degree or equivalent combination of education and experience
3+ years quality system management/document control experience

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
Skilled in monitoring, critical/strategic thinking, analyzing, decision making, active listening, reading comprehension, time management, initiative and follow through.
Demonstrate attention to detail, problem sensitivity, problem solving, orientation to quality, to customer service and demonstrate the ability to gather information and evaluate it to determine compliance with standards.
Advanced level of proficiency in Microsoft Office, including PowerPoint and Outlook with strong emphasis on Excel and Word. Previous programming experience with Visio, Illustrator and Adobe PDF
Organization Skills must be able to monitor several tasks or projects concurrently
Communication Skills collaborate with teams of all disciplines within the company and to present ideas and findings to colleagues and customers
Self-Starter The ability to demonstrate drive and self-motivation to be able to work well independently, with minimum supervision, while meeting deadlines, given or self-imposed.
Mathematical Skills- Accuracy with arithmetic and subtraction, decimals, and percentages
MasTec, Inc. is an equal employment opportunity employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, religion, national origin, age, disability, genetic information, military status or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.

* The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.

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